Job Description

D.H. Griffin Companies is a nationally recognized leader in demolition, environmental, industrial, emergency response, and specialized construction services, operating across the United States with multiple affiliated companies. As a growing organization with a diverse portfolio, D.H. Griffin offers a dynamic environment where legal compliance and strong contract management are essential to continued success. The Corporate Legal Contracts & Compliance Manager will play a pivotal role in supporting contract administration, corporate compliance, licensing, risk documentation, and legal operations. This position is ideal for a detail-oriented legal professional who thrives in a fast-paced, multi-entity, multi-state business environment and is eager to contribute to the company’s ongoing growth and operational excellence.

Responsibilities

• Oversee the full contract administration process, including review, approval, execution, storage, and renewal tracking for a variety of commercial and construction-related agreements.
• Review contracts for key business and legal terms, such as insurance requirements, indemnity provisions, notice obligations, renewal and termination terms, and compliance obligations.
• Coordinate contract review and negotiation with internal stakeholders, executive leadership, outside counsel, risk management, and operations teams.
• Maintain and improve organized contract management systems, ensuring executed agreements and critical documents are properly stored and accessible.
• Track and manage critical contract dates, compliance deliverables, and renewal deadlines to ensure ongoing compliance and risk mitigation.
• Support the development and implementation of standardized contract review procedures, templates, checklists, and approval workflows.
• Manage corporate compliance requirements across multiple legal entities and states, including Secretary of State registrations, annual reports, assumed name filings, and business registrations.
• Coordinate business registrations and support expansion into new jurisdictions or business lines.
• Oversee contractor licensing requirements, including new applications, renewals, amendments, qualifier updates, and regulatory filings across multiple states and municipalities.
• Monitor and research regulatory requirements for new states, service lines, and project opportunities, ensuring licensing readiness for bids and project mobilization.
• Manage insurance and surety documentation, including Certificates of Insurance, endorsements, project-specific requirements, and surety bonds.
• Support and maintain customer and vendor compliance platforms (e.g., ISNetworld, Avetta, Veriforce, Highwire), ensuring timely and accurate submission of required documentation.
• Develop scalable systems and processes for managing contracts, licenses, filings, compliance documents, and recurring deadlines, including dashboards and compliance reports.
• Collaborate cross-functionally with legal, executive leadership, risk management, accounting, operations, business development, human resources, safety, insurance brokers, regulatory agencies, and registered agents.
• Assist with special projects such as acquisitions, new ventures, entity restructuring, licensing analysis, and internal policy development.

Qualifications

• JD, paralegal certificate, bachelor’s degree, or equivalent experience in legal, contracts, or compliance roles.
• 5+ years of experience in contract administration, corporate legal support, commercial or construction contracts, regulatory compliance, corporate governance, entity management, contractor licensing, legal operations, or in-house legal department support.
• Strong understanding of legal documentation, contract processes, corporate compliance, and regulatory deadlines.
• Exceptional organizational skills with the ability to manage multiple deadlines, documents, entities, licenses, and filings.
• Excellent attention to detail and ability to identify risk, inconsistencies, and compliance gaps.
• Outstanding written and verbal communication skills, with the ability to communicate effectively with both legal and non-legal audiences.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Advanced proficiency with Microsoft Office, especially Excel, Word, Outlook, and SharePoint.
• Preferred: Licensed attorney in North Carolina or another U.S. jurisdiction.
• Preferred: Experience in construction, demolition, industrial services, environmental services, engineering, or government contracting.
• Preferred: Experience with contract management software, entity management platforms, or compliance tools (e.g., Harbor Compliance, CSC, CT Corporation).
• Preferred: Experience managing multi-state contractor licensing and customer compliance portals (e.g., ISNetworld, Avetta, Veriforce, Highwire).

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