Job Description

Your success is a train ride away!

As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

 

Are you ready to join our team?

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

 

Job Summary

The Project Controls Manager working in the Capital Delivery (CAPD) central organization will work with Delivery Arms Project Teams in CAPD coaching and advising on Cost Engineering, Change Management and other project controls procedures and guidelines. The Project Controls Manager will apply Project Controls tools, data analytics, systems and work processes to ensure projects are compliant with Amtrak procedures, processes and guidelines. Individuals in this role will work with the Director Project Controls in drafting and/or updating department policies or procedures, supporting continuous improvement efforts, providing feedback, coaching, and/or mentoring project teams and project control practitioners, to assist with compliance with company and CAPD standards.

Essential Functions

• Advises and coaches on all aspects of Cost Engineering, Change Management and other project controls procedures, processes, guidelines, and utilization of Amtrak’s Project Management Information System to record required project status updates.
• Supports Project Teams in understanding the Change Management process including creating Project Change Request (PCR), utilizing Project Contingency, Change Control Board (CCB) and creating funding request/reprogramming. Reviewing quality of PCR to ensure all steps are documented and in adherence with Amtrak and CAPD standards.
• Works with the Director Project Control on the update, development, preparation, and maintenance of CAPD procedures and guidelines for cost control, cost engineering, contingency utilization, and earned value management, utilizing best practices, and requirements, and incorporating standards and techniques from recognized organizations such as AACE and PMI.
• Develops and/or utilizes reporting mechanisms (forecast, schedules, project risks, and other indicators) on project performance against plan, to ensure a cohesive picture of the project or portfolio performance.
• Advises and trains project teams and project controls practitioners on how to accurately complete the monthly forecast and other regular reporting. Reviews the accuracy of reports and provides feedback on issues or inconsistencies. 
• Works with project teams to ensure timely completion of monthly Project Overall Status Reporting (POSR) and performs quality checks and audits on project data submitted.
• Supports the Fiscal Year Annual Operating Plan process and works with project teams reviewing timelines and requirements to ensure cost data integrity, and alignment of the projects Annual, 5-year plan and Life of Project financials.
• Advises and assists project teams on the use of project management systems and tools, Power BI dashboard, policies, procedures and guidelines and the SharePoint site.

• Experience using Primavera P6 or other scheduling system.
• Experience utilizing Earned Value Management. Experience using PowerBI or Power Apps to create data applications.
• Experience implementing project control software and tools.

Knowledge, Skills, and Abilities

• Knowledge of principles and practices of project management through all phases of the project lifecycle.
• Familiarity with business processes, techniques, and procedures related to project cost engineering/cost management and cost estimation in large and/or complex capital construction projects.
• Experience writing policies, procedures, guidelines, technical manuals, or training materials.
• Knowledge of planning and forecasting tools, methods, techniques, standards, and best practices, including resource management, progress measurement, and earned value management for construction or engineering projects.
• Understanding of project financial reporting, forecasting, analysis, and monitoring capital project/program / portfolio funding and/or budget. 
• Understanding construction project performance metrics, performance analysis, dashboards, and progress reports. 
• Ability to research, analyze, evaluate performance gaps, and implement new business processes, tools, methods, and techniques to improve performance or output. 
• Experience with establishing standard practices and business processes pertaining to project control’s function, including drafting or updating technical specifications, procedures, or policies.
• Able to facilitate training on the job or by preparation and delivery of group instructional sessions.
• Experience using a Project Management Information System PMIS.
• Supports or leads efforts to develop and implement initiatives for improvement of business processes and tools, in coordination with other internal departments. 
• Creates workflow diagrams, SOPs, procedures, training materials, guidelines, and other similar products to support the business functions.
• May be assigned as the Project Controls Subject Matter Expert or Manager on a project.
• Performs other related duties in support of Capital Delivery.

Minimum Qualifications

• Bachelor’s Degree required OR equivalent combination of training, education and relevant experience may be considered in lieu of a degree. Plus,
• 7 years of prior relevant experience required. 
• Advanced knowledge and experience with project cost controls and change management functions.
• Intermediate knowledge of other functions. including scheduling, estimating, and quality control.

Preferred Qualifications

• Plus 9 years of relevant work experience.
• Project Management Institute (PMI) or Associate for the Advancement of Cost Engineering AACE Certification.
• Capital construction controls experience in the rail industry, transportation industry, or similar.
• Experience with developing processes, procedures, guidelines, tools and training in a PMO or center of excellence.
• Understands or can quickly learn various Amtrak systems, such as PMIS, SAP, Ariba on Demand, and Maximo.
• Demonstrated Intermediate to Advanced Excel and PowerPoint skills.
• Skill in communicating complex information clearly and concisely, both orally and in writing, across all levels.
• Effectively working diplomatically across teams with varying degrees of project management experience. 
• Knowledge of principles and practices of project management through all phases of the project lifecycle.
• Understanding of project financial reporting, forecasting, analysis, and monitoring capital project/program/portfolio funding and/or budget.
• Ability to analyze technical information and communicate to a nontechnical audience.
• Experience or training working in a PMIS project management information system.
• Advanced experience with Change Management processes.

Work Environment

• Office building environment.
• Work in cubicle setting; stand, sit, bend, twist, use file drawers.
• Sit at computer to complete assignments, projects, and majority of tasks.
• Ability to be flexible with changing priorities and work under pressure.
• Occasional travel as needed.
• Must have authorization to work in the United States.

 

#LI-LA1

The salary/hourly range is $113,200.00 – $146,664.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position. 

Health and Wellbeing	Financial and Retirement	Work and Family Life Support
Health, Dental, and Vision Insurance	401K with Employer Match	Generous Paid Time Off
Wellness Programs	Railroad Retirement Benefits	Paid Caregiving Days and Backup Care
Health Savings Account	Public Service Student Loan Forgiveness	Fertility and Family Building Benefits
No-cost Personal Health Advocate	Student Loan Assistance	Adoption and Surrogacy Assistance
Medical Plan Opt-out Credit	Tuition and Education Reimbursement	Paid Family Leave
	Life Insurance	Rail Pass Privileges
	Short- and Long-term Disability Insurance	Employee Assistance Program
	No-cost Financial Advisor Sessions	Commuter and Flexible Spending Accounts

Learn more about our benefits offerings  here.

 

Requisition ID: 166641

Work Arrangement: 06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak.
Relocation Offered: No
Travel Requirements: Up to 25%

You power our progress through your performance.

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

 

In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.

Job Tags

Hourly pay, Permanent employment, Temporary work, Work experience placement, Interim role, Work at office, Local area, Relocation, Flexible hours

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